QS TopApply 2.0
International candidate recruitment and management solution
QS TopApply offers a complete education recruitment solution, helping universities to establish and progress their relationship with candidates from initial contact to student acceptance and beyond.
TopApply has two main components:
• Prospect Manager; that can be used to handle leads coming from almost any source, including event registrations, email and web enquiries
• Application Manager; that features an online application form together with a back-office system for university staff to view and process applications
TopApply is the perfect tool for achieving our admission goals. We have almost doubled international applications and dramatically broadened our reach. Our admissions procedure is more accessible; visibility has increased, we have a modern image and offer greater transparency and faster decision making. In summary, TopApply has enabled a tremendous improvement for applicants and changed the professional lives of the admissions staff.
Véronique Bolhuis
Head of Admissions, SciencesPo
TopApply 2.0
TopApply Candidate Management and Application System
The latest release of TopApply, version 2, introduces powerful new functionality that’s easily controlled through a simple interface from your PC web browser.
Watch lists
Keep an eye on the progress of selected applicants and receive automatic notification when certain actions occur; such as the applicant uploading a transcript or paying their application fee, or a referee completing an online recommendation.
Reminders
Make a note to for yourself or a colleague to follow-up with an applicant on a specific date.
Report builder
View graphs that show the current status of applications, broken down by your choice of criteria, or create your own reports, selecting any data available about prospects and applicants for display on screen or downloading to Excel. Reports can be scheduled to run regularly and automatically sent by email.
Email campaigns
Create template emails that can be easily used and adapted, either for a single email to an individual prospect or sent to a group of candidates. A campaign can be one email sent at a particular time or after a trigger event occurs, or consist of a series of emails, delivered at intervals during the run up to an event, for instance.
Customisation
TopApply Version 2.0 is specifically designed to be readily customised according to the specific needs of each institution. Forms and reports can be quickly tailored to meet individual requirements and the software can link directly to other systems used by the institution for student and relationship management.
Customer Services
QS has unparalleled international experience of the higher education market and can provide expert assistance with marketing to candidates as well as helping you to take full advantage of the benefits available through TopApply.
Services include training (for both standard users and system administrators), one-off importing of data, full integration with other systems and bespoke development of new features.
• TopApply is readily adapted to suit each school’s requirements;
• application form(s) tailored to use school’s branding and questions
• support for school’s internal processes (e.g. for application assessment)
• extends to multiple programmes, multiple forms and multiple choices
• any language can be used within application forms and in the back office
• customisable reports to show the status of prospects and applicants
• user permissions set based on staff responsibilities
• integration with existing systems; both importing and exporting data
Prospect Manager
Prospect Manager
Provides easy access to information about prospective students: Data collected from web registrations and entered manually by school staff (e.g. from phone calls), as well as data imported from other databases. Institutions who attend the QS World MBA Tour and QS World Grad School Tour will also automatically receive details of candidates that pre-register or attend the fairs at which they participate.
Prospect Manager enables schools to work efficiently, to:
• Maintain a record of all communication with each prospect, adding notes and assigning resources
• Define template e-mails and send them to individuals and groups of candidates
• Schedule tasks and activities such as phone-calls and interviews
• Manage the status of candidates, to progress them through defined phases, which can either be hidden from or communicated to the prospect
• Create comprehensive reports to see all the prospects in the system and assess the effectiveness of marketing activity
• Download prospect details to an Excel file
Application Manager
Application Manager
Encourage candidates to start their application online and maintain your relationship with them as they complete the application form - then process their applications through to student enrolment.
A simple, intuitive online application form for candidates:
• Applicants can complete the form in any order, and save it to continue later
• Upload supporting documents and pay application fees securely online
• Sends requests for references / recommendations automatically via e-mail
• Monitor the status of their application as it is processed
The online back-office system for schools provides powerful facilities;
• Search and monitor the applications both completed and in-progress
• Define phases for processing applications, including creating template emails to send to applicants
• Automate administrative processes e.g. handling references/recommendations
• Set-up different views and capabilities for each staff member according to their role
